Does Fleetworthy Track Annual Inspection Requirements?

Yes, Fleetworthy tracks and manages annual DOT inspection requirements as part of its comprehensive vehicle compliance management system. Under FMCSA regulation 49 CFR § 396.17, every commercial motor vehicle operating in interstate commerce must undergo a complete inspection by a qualified mechanic at least once every 12 months. Failing to meet this requirement can result in serious compliance violations, out-of-service orders, and increased CSA scores in the Vehicle Maintenance BASIC category.

Fleetworthy ensures these critical inspections are not only completed on time but also documented and readily accessible for audits or roadside reviews. Instead of relying on paper logs, spreadsheets, or calendar reminders, Fleetworthy automates the process, bringing structure, visibility, and accountability to annual inspection tracking.

Key Features of Fleetworthy’s Annual Inspection Tracking:

Automated Reminders and Expiration Alerts

Fleetworthy tracks the exact date each vehicle last passed its annual DOT inspection and sends automated reminders as the next due date approaches. Alerts can be customized to notify managers weeks or even months in advance, allowing sufficient time to schedule service without interrupting operations.

Digital Recordkeeping

Completed inspection reports and certificates are uploaded to each vehicle’s digital file within the Fleetworthy platform. This allows for instant retrieval during a DOT audit or safety review and ensures that no document is ever lost or misplaced.

Real-Time Compliance Dashboards

Fleet managers can view the inspection status of their entire fleet at a glance. Color-coded indicators clearly show which vehicles are current, which are coming due, and which may already be out of compliance, empowering proactive decision-making.

Integration with Maintenance Scheduling

Annual inspections can be linked with other preventive maintenance tasks. For example, if a vehicle is due for a PM service and an annual inspection, Fleetworthy can coordinate both to reduce downtime and minimize shop visits.

Audit Support

In the event of a compliance review, Fleetworthy makes it easy to produce a complete record of annual inspections, including inspection dates, technician certifications, and corrective action (if applicable).

By automating and managing annual inspection requirements, Fleetworthy helps fleets avoid costly violations, maintain high safety standards, and remain audit-ready year-round. This not only protects your DOT safety rating but also builds confidence in your fleet’s reliability and operational integrity.